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Post by miscreative on Mar 23, 2017 14:00:12 GMT 9
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花よりお団子
Straight outta Narita
Posts: 9 
CIR Experience: 2nd year
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Post by 花よりお団子 on Nov 10, 2017 11:39:52 GMT 9
My pred very kindly prepared two 引継ぎ information for me. One was the standard format furnished by gyomu Gyomu and the other was about the series of events that happened on the first week. Personally, I found the information about the apartment, shops nearby and what to expect in the first week to be very helpful 
hue this is so late. But thinking about leaving next year, I have found looking at the pred-succ info sheet provided in the JET GIH is quite helpful.
Personally, I won't go into too much detail about people (especially the Japanese co-workers) I work with (unless there's something that's REALLY worth noticing) because I don't want to give any false impression/assumption just because I do/don't get along well with someone. ESID, and everyone is different.
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Post by Leita on Mar 25, 2021 9:20:45 GMT 9
this is kind of unrelated to writing a manual but I wonder how much, if any, I should leave paper documents for my successor to read up on to benkyou when they first get here?
I have paper documents from like, tourism/international exchange presentations I attended in the past, as well as documents from past Mid-Year Chaos/interpretation course stuff. Like I could leave them at least some documents to study off of, and tell em to throw them out when they don't need them anymore, but hm...
I think my position is pretty busy I doubt they will have too much time to read up on other info documents in addition to the manual/reading my city's pamphlets etc to study up on the area though. So if I leave reference documents for them to read it might just end up clutter hue. I guess I could make a binder/folder of a few random relevant presentation documents I've kept, that they can read up on if they do end up not having anything to do.
I feel like I've hoarded way too many documents of the past 3 years (that I recieved, I don't print stuff that much;;) so I really need to clean most of this up..........
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Post by Dee on Mar 25, 2021 14:07:48 GMT 9
this is kind of unrelated to writing a manual but I wonder how much, if any, I should leave paper documents for my successor to read up on to benkyou when they first get here? I have paper documents from like, tourism/international exchange presentations I attended in the past, as well as documents from past Mid-Year Chaos/interpretation course stuff. Like I could leave them at least some documents to study off of, and tell em to throw them out when they don't need them anymore, but hm... I think my position is pretty busy I doubt they will have too much time to read up on other info documents in addition to the manual/reading my city's pamphlets etc to study up on the area though. So if I leave reference documents for them to read it might just end up clutter hue. I guess I could make a binder/folder of a few random relevant presentation documents I've kept, that they can read up on if they do end up not having anything to do. I feel like I've hoarded way too many documents of the past 3 years (that I recieved, I don't print stuff that much;  so I really need to clean most of this up.......... I think having some previous stuff to look at is a good idea. I like you idea of making a minder/folder of some relevant presentations/events, etc |
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sacchan
So jozu at chopsticks
Why?
Posts: 134
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Post by sacchan on May 27, 2021 9:40:57 GMT 9
Does anyone have updated tips on this? I am struggling with coming up with anything good
I have some content but I can't seem to format it in an readable way
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Post by Leita on May 27, 2021 11:26:59 GMT 9
Does anyone have updated tips on this? I am struggling with coming up with anything good I have some content but I can't seem to format it in an readable way I almost finished writing mine! It's long as heck, at 13 pages and will probably end up being 15... In the beginning, I have a table of contents with page numbers listed so they can skip around the document as need be.
Some stuff I included was -an introduction to the city/life here -explanation of my city and its sightseeing information and festivals etc (because my job is related to tourism) -breakdown of each of my regular 業務 with examples and instructions. Because I have a lot of different work duties I wrote about which ones need to be prioritized over others. I also wrote about how to handle things like 依頼 and such. -explanation of other random duties that pop up sometimes, and ideas of other projects they can try to start here. I also mentioned the trainings such as Mid-Year Chaos and T&I they can expect to do. I still need to write about: -general city hall rules (that I wish somebody had told me about when I first came, l ol. I was the first CIR here though, so...)
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Post by しくchill on Mar 1, 2022 15:13:10 GMT 9
posting to remind myself of this thread
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Post by 🍅™️ on Mar 1, 2022 16:08:37 GMT 9
omg, leita being like "mine is so long!!"
im now at 18pg
but i also have a decent amount of photos
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Post by Dee on Mar 1, 2022 16:11:46 GMT 9
omg, leita being like "mine is so long!!" im now at 18pg but i also have a decent amount of photos hue. Since I had originally only planned to be here a few years, I started creating my own successor guide and it's like 24 pages with no photos. |
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Post by wapiko on Mar 1, 2022 16:16:28 GMT 9
I would have appreciated a lengthy thing myself. I had like 2-3 pages about my apartment and then maybe 1 page for my actual job, and it was mostly just affirmations. <3 which I also liked. I messaged my pred for a long time anyway before and after getting in so that was helpful!
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Post by thelatter on Mar 1, 2022 16:20:46 GMT 9
omg, leita being like "mine is so long!!" im now at 18pg but i also have a decent amount of photos hue. Since I had originally only planned to be here a few years, I started creating my own successor guide and it's like 24 pages with no photos. Zamn, I thought mine was long at 12 pages.
I'm trying to streamline it as much as possible. There is some stuff they'll just have to learn on the job.
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Post by 🍅™️ on Mar 1, 2022 16:40:03 GMT 9
Most of mine so far is explaining where things are located and how to organize things/and do our KAIRAN
also i have a pretty large section with pictures on how to use CMS, because that is not a normal piece of knowledge (however, very easy to learn because I dont have full access to it)
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Post by thelatter on Mar 1, 2022 16:41:15 GMT 9
Most of mine so far is explaining where things are located and how to organise things/and do our KAIRAN also i have a pretty large section with pictures on how to use CMS, because that is not a normal piece of knowledge (however, very easy to learn because I dont have full access to it) I felt like all of those are things they learn on the job. I don't have time to go into such detail in any case hue. |
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Post by 🍅™️ on Mar 1, 2022 16:44:05 GMT 9
Most of mine so far is explaining where things are located and how to organise things/and do our KAIRAN also i have a pretty large section with pictures on how to use CMS, because that is not a normal piece of knowledge (however, very easy to learn because I dont have full access to it) I felt like all of those are things they learn on the job. I don't have time to go into such detail in any case hue. That is true for sure My workplace asked for some of the explanations, but I am probably too detailed, hue I think it'll probably depend on the type of person that the next CIR is, because they may majorly hate my guts (but I'm gonna hyperlink sections so they can skip through whatever they want) But I am also in a different situation where I have tooooo much time on my hands, rip |
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Post by Dee on Mar 2, 2022 10:28:22 GMT 9
Mine also included a bunch of stuff about the town and region as well.. so it's not all work related
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Post by Aya Raincoat on Mar 3, 2022 9:06:22 GMT 9
I started writing my guide on my 4th day on the job hue
It's... a bit less than 2 pages long! The one I got from my pred was 5 pages, and the one she got was 5 pages too
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Post by waten on Mar 3, 2022 9:54:30 GMT 9
I have not really begun writing mine, but I've been making copies of translations for all official letters between foreign governments and my city so that my future pred can just open this booklet and have the keigo to reference.
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Post by 🍅™️ on Mar 3, 2022 10:55:14 GMT 9
I'm almost done with the duties sections...
I have stuff on:
English portal site
Facebook
Translations
Interpretations
庁内講座
外国人人口データ登録
Communication with 姉妹・友好都市
and a really short blurb on doing newspaper duty
(and I'm writing stuff on events and instagram, which are currently on hiatus)
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Post by miscreative on May 30, 2022 15:33:52 GMT 9
Am... I the only one working on this right now?
New people especially, is there anything you wish your successor/office did in regards to a guide/manual, 引き継ぎ?
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superalicat
CIRHP admin 
CIRHP's Silver Swiftie
all's fair in 国際 and 交流
Posts: 7,802
CIR Experience: 3rd year
Location: Toyama
Gender (Pronouns): she/her/hers
CHaos??: CHAOS
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Post by superalicat on May 30, 2022 15:48:24 GMT 9
i still dont know how to kessai but sometimes i dig through the desk to see examples of old kessai (which is how i did the one and only one i ever submitted back in oct). also any tips on answering the phone bc i rely on the other CIRs too much for that
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Post by Springjay on May 30, 2022 16:30:53 GMT 9
I'm not a JET so I dunno if some of this differs, but as I just started in April I received a really great manual from my pred. She made separate ones for various tasks which I like (ex: There's one folder dedicated to the 相談窓口 services my office offers, one on how to edit the city website, etc.), since all of them are really long it helps that they're physically separated and labeled for easy access. She also left a digital copy so I can easily click on all the links (with their username and passwords included so I can just copy/paste as needed). She also made me a list of who does what in the office so I had a better idea of who I needed to ask for certain types of questions. I thought these were really helpful on the receiving end  |
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so I really need to clean most of this up..........
