Job Opportunities in British Embassy Tokyo

Job Vacancy: A2(L), Programme Coordinator

This is an exciting opportunity for a full-time Programme Coordinator to work at the heart of the British Embassy in Tokyo for 3 months to play a leading role in planning and executing the visit of the Royal College of Defence Studies to Japan. The Royal College of Defence Studies (RCDS) is a UK military training academy. The college’s mission is to prepare senior officers and officials of the United Kingdom and other countries, and future leaders from the private and public sectors, for high responsibilities in their respective organisations, by developing their analytical powers, knowledge of Defence and international security, and strategic vision.

The purpose of the British Embassy in Tokyo is to promote the British Government’s prosperity, security and consular interests in Japan. The Defence Section funded by the UK Ministry of Defence (MoD) works on the defence and security partnership with Japan to safeguard UK national security and promotes prosperity.


Main Duties
• Lead on the RCDS programme, building a network of contacts in tandem with the Defence Attache and wider team with ministries, academics and the international defence community in Japan.
• Work with the Defence team and wider departments within Post to create a visit programme for the RCDS covering political, economic, and industrial and academia to provide an insight in to Japan and regional challenges.
• Lead on overall visit programme, arrange events, networking opportunities, receptions to meet the specific aims and objectives of the RCDS group.
• Provide all logistical support required for the Royal College of Defence Studies tour to Japan.


Requirements
• Be able to work with internal and external stakeholders, able to speak and write in English and spoken Japanese. As a guide TOEIC score 850 (or equivalent level for English, and to have passed the Japanese language Proficiency Test (JLPT) at level N2 (or equivalent level for Japanese).
• Previous experience of light touches Project Management (managing components of a large group visit programme). Experience in delivering visitor programmes ranging from compiling briefings, organising events to organising logistic elements.
• Knowledge of political, environmental and economic policies of Japan and the region in order to have a strategic awareness of the project and how to achieve its objectives.
• Innovative self-starter with ability to initiate work and see it through to completion, able to seek advice and assistance when necessary. You will have a cooperative and collegiate approach to working with colleagues in other teams.
• Able to communicate effectively with a range of contacts from a diverse range of sectors and ministries.
• Willing to travel within Japan for planning of the visit and be able to accompany the group during the tour.
• Good IT skills, particularly Microsoft Office (Word, Excel, Powerpoint etc)


The successful candidates must be able to demonstrate the following competencies at interview:

• Seeing the Big Picture: Able to gather information from a range of relevant sources inside and outside their organisation, understand their role and how this contributes to the task at hand and how it feeds into key departmental priorities. How their job and impact links with other departments and external organisations.

• Delivering at Pace: Work in an organised manner, able to prioritise work, maintain quality of work whilst keeping manager and team of status. Work with energy and a positive attitude to complete work.

• Making Effective Decisions: Take a structured approach to decision making, making appropriate analysis to support decisions. Able to vocally clarify decisions and query constructively, think through the implications of own decisions before confirming how to approach a problem/issue.

• Leading and Communicating: Ability to choose appropriate means and style of communication, put questions in an open way to take into account other’s views.

• Collaborating and Partnering: Familiarise yourself with other members of the team, understanding others view points and opinions. Contribute proactively to the work of the team. Be open to take on other roles when necessary.

• Managing a Quality Service: Actively seek and understand the needs and expectations of stakeholders/customers. Take ownership of issues, focus on providing the right solution and keep customers and delivery partners up to date with progress


Our Values
As part of the Foreign and Commonwealth Office (FCO) the Embassy/Consulate-General aims for excellence by:
• Taking responsibility
• Encouraging innovation
• Working together

Our values support a vibrant culture where all staff takes on stretching responsibilities, where ideas thrive and the status quo can be fearlessly challenged. We work together effectively with all our partners to make a greater difference for the UK


Benefit package includes:
• This job is being offered from March to June full-time until 1st week of June.
• Flexible working opportunities as agreed with line manager and occasional out of hours working required for events in the evenings
• Full time: 0900-1700hrs (some flexibility required for evening events)
• Salary of JPY323,000 per month (calculated pro rata)
• Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
• 24 days paid annual leave (calculated pro rata)
• Health Insurance and Employee pension (kenko hoken/kosei nenkin)
• Employment Insurance (koyou hoken)
• Excellent training and development opportunities
• Work-related travel in Japan
• Start date: 2nd March 2015
• End date: 5th June 2015


To Apply
Please email your updated CV together with the completed application form, which can be downloaded from our website www.gov.uk/government/world/organisations/british-embassy-tokyo/about/recruitment, by 12th February 2015 to japan.recruitment@fco.gov.uk. Please clearly mark the position title and your name in the subject title of your email. Please send your attachments using either of the following formats .doc, .docx, pdf.

No accommodation or relocation expenses are payable in connection with this position.

The applicant must have work authorisation for Japan however if a foreign national, the British Embassy/Consulate General will support a visa application if required.

Please note that incomplete applications will not be taken into consideration. Only shortlisted candidates will be contacted.

The British Embassy/Consulate General is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Staff recruited locally by the British Embassy/Consulate General in Tokyo are subject to Terms and Conditions of Service according to local employment law.