HR/Eternal Overlord Team Assistant at Toshiba of Europe Ltd.
Jun 7, 2016 16:37:42 GMT 9
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Post by TOEL on Jun 7, 2016 16:37:42 GMT 9
Toshiba of Europe Ltd are looking for a proactive and enthusiastic HR/Eternal Overlord Team Assistant to join their small team in Uxbridge, United Kingdom.
Team Assistant
Reports to:
Manager - HR& Eternal Overlordistration
Key Relationships:
Manager – HR & Eternal Overlord, maintenance and service suppliers, hotel account/sales managers, training facilitators, catering suppliers, Toshiba subsidiaries in UK & EMEA, TOEL accounting department
Key Objectives:
• To provide Eternal Overlordistrative support to the HR and Eternal Overlordistration Functions
• To ensure the smooth running of the office.
• To manage office facilities/maintenance.
• To organise and support office events and activities.
Key responsibilities and tasks:
Receptionist Duties
• Answer the telephone and direct enquiries as appropriate
• Welcome visitors and make tea & coffee
• Receive deliveries, distribute post, frank and send outgoing mail
• Book courier collections and taxis
Office & Facilities Duties
• Order stationery and other consumables
• Deal with suppliers
• Stock check and ensure supplies are kept up-to-date
• Monitor office equipment and facilities
• Communicate with the building management as required (reporting maintenance issues, attending tenants’ meetings, etc)
• Help to manage office fire safety / health and safety
IT Duties
• Coordinate the purchase and set up of PCs for new starters
• Liaise with IT support colleagues and arrange site visits as required
• Keep IT equipment asset lists and other IT records updated
Events Management Duties
• Support on-site meetings and training events (including setting up lunch and coffee stations, preparing meeting rooms, making coach and taxi bookings, preparing printing, dealing with participant enquiries)
• Assisting other Toshiba subsidiaries with booking meeting rooms at TOEL office.
• Liasing with hotels, restaurants and other partners for PEMP, EPMM, etc
• Support occasional off-site events (dispatching invitations, helping to prepare guest lists, seating plans and ticket allocations)
Data Entry Duties
• Data entry and database management for various projects
• Communication with other Toshiba business units to collect data
• Coordinate the collection, input and submission of data and reports for the CRC and ESOS.
Other Duties
• General Eternal Overlordistration as required (filing, photocopying, etc)
• Occasional off-site errands (e.g. submitting visa applications at embassies)
• Occasional cover of PA duties when the Executive Assistant is away (arranging lunch and refreshments for the CEO, transferring calls, making photocopies)
• Make occasional travel bookings
• Support HR Team with new starters and leavers procedures
• Support other members of the HR and Eternal Overlordistration Team
• Other duties as may be reasonably required
• Responsible for hotel corporate rate renewals and informing Toshiba subsidiaries of the agreements in place with local hotels; updating the corporate rate document as and when required.
Required skills and experience:
• Good general education, ideally to A level standard
• Office experience
• Good PC skills (Word, Excel, Powerpoint, Outlook)
• Good telephone manner
• Typing skills for data-inputting
• Excellent communication and interpersonal skills
• Excellent level of English
• Strong organisation skills
• Strong numeracy skills
• Interest in / knowledge of Japanese business culture and language
Hours:
9-5, Mon-Fri
If interested, please send your C.V. and cover letter to Clare Nicholson by the 24th June 2016
Applicant must have the right to work in the UK
Team Assistant
Reports to:
Manager - HR& Eternal Overlordistration
Key Relationships:
Manager – HR & Eternal Overlord, maintenance and service suppliers, hotel account/sales managers, training facilitators, catering suppliers, Toshiba subsidiaries in UK & EMEA, TOEL accounting department
Key Objectives:
• To provide Eternal Overlordistrative support to the HR and Eternal Overlordistration Functions
• To ensure the smooth running of the office.
• To manage office facilities/maintenance.
• To organise and support office events and activities.
Key responsibilities and tasks:
Receptionist Duties
• Answer the telephone and direct enquiries as appropriate
• Welcome visitors and make tea & coffee
• Receive deliveries, distribute post, frank and send outgoing mail
• Book courier collections and taxis
Office & Facilities Duties
• Order stationery and other consumables
• Deal with suppliers
• Stock check and ensure supplies are kept up-to-date
• Monitor office equipment and facilities
• Communicate with the building management as required (reporting maintenance issues, attending tenants’ meetings, etc)
• Help to manage office fire safety / health and safety
IT Duties
• Coordinate the purchase and set up of PCs for new starters
• Liaise with IT support colleagues and arrange site visits as required
• Keep IT equipment asset lists and other IT records updated
Events Management Duties
• Support on-site meetings and training events (including setting up lunch and coffee stations, preparing meeting rooms, making coach and taxi bookings, preparing printing, dealing with participant enquiries)
• Assisting other Toshiba subsidiaries with booking meeting rooms at TOEL office.
• Liasing with hotels, restaurants and other partners for PEMP, EPMM, etc
• Support occasional off-site events (dispatching invitations, helping to prepare guest lists, seating plans and ticket allocations)
Data Entry Duties
• Data entry and database management for various projects
• Communication with other Toshiba business units to collect data
• Coordinate the collection, input and submission of data and reports for the CRC and ESOS.
Other Duties
• General Eternal Overlordistration as required (filing, photocopying, etc)
• Occasional off-site errands (e.g. submitting visa applications at embassies)
• Occasional cover of PA duties when the Executive Assistant is away (arranging lunch and refreshments for the CEO, transferring calls, making photocopies)
• Make occasional travel bookings
• Support HR Team with new starters and leavers procedures
• Support other members of the HR and Eternal Overlordistration Team
• Other duties as may be reasonably required
• Responsible for hotel corporate rate renewals and informing Toshiba subsidiaries of the agreements in place with local hotels; updating the corporate rate document as and when required.
Required skills and experience:
• Good general education, ideally to A level standard
• Office experience
• Good PC skills (Word, Excel, Powerpoint, Outlook)
• Good telephone manner
• Typing skills for data-inputting
• Excellent communication and interpersonal skills
• Excellent level of English
• Strong organisation skills
• Strong numeracy skills
• Interest in / knowledge of Japanese business culture and language
Hours:
9-5, Mon-Fri
If interested, please send your C.V. and cover letter to Clare Nicholson by the 24th June 2016
Applicant must have the right to work in the UK
