Writing your successor 引き継ぎ書

my pred broke it down into the main things i would be doing and described what, how, when, how often etc etc for each.

so like HONYAK: usually get ILAI this way, do it like this and then hand it in like this. here are some tips. These are the kinds of things you'll get etc etc etc.

TUUAYK: blah blah blah

and then also had a bit where just talked about who you worked with in the office and what they do. how to take nenkyu. Or what to do with omiyage etc.



There are lots of ways to do it i guess

Also, stuff not just about the CIR's job specifically, but about the office environment in general is helpful.

I didn't have a pred either, and I wish someone had told me earlier how to use the city hall bento ordering system for example.

I've been keeping a list of various things, including how to make 起案s using the city system (which is not at all intuitive), who I've been asked for translations for, how often I do each of my different things, etc.

My pred didn't leave me a ton of official 引き継ぎ stuff, but I thankfully knew him before coming so I had lots of conversations with him about it where I got unofficial 引継ぎ info. I'm trying to compile a lot of that into a more readable format. It helps that a few months ago a nearby city asked us for information about what I do because they're thinking of getting a CIR, so I made a pretty detailed list of my duties then.

my pred left me a 1 page letter and a calendar of events that he did over the past year. I also have a general guide made by my grand pred, which includes monthly recurring tasks, ideas for future projects, and a guide on planning projects. I also have a general guide to living in my town that was made by the CIR 4 people before me.

I've been working on a more in-depth guide for events including things like where to actually hold the events, how to advertise them, and where to buy stuff for events. I also have a whole binder with the chirashi, name list, receipts and expense charts, and any other documents related to all of the events I've done so far, as well as a reflection that I wrote up after the fact.

I think I want to make an updated version of the lifestyle guide and the general work guide since it's been a couple years and things have changed. I also want to include something with coworker's names and a general guide with what they do because I had no idea when I got here and I think it would've been helpful.

For me, one thing I really wanted to know was how I fit into the rest of the office -- who do I work with on what/who depends on me to do what things by what time? Knowing how your job fits into the office/what other people do is a good way to prevent unintentional 迷惑 I think.

Yeah this is good and I wish I could write this but alas, I'm leaving just before 異動 season so there's really nothing much I can say ;_;

ahhh yeah that's true... Writing about 異動 itself and your experiences just as a reference of what your successor's role might be like could maybe be helpful?

hey Emi, don't worry!!!!!!
trust me you don't want to receive 引き継ぎs from other places that will not be your placement.
it will make you confused.

each placement is different and i understand you wanting to read (kiasu? hue sorry haha idk) ahead and everything but it's okay. just wait.
EVEN IF you don't have a predecessor and you land a new position, these forums will alsways be here to help.



but yeah. based on my experience, it's fine.
don't let expectations of other places warp your mindset anyway.

yeah, you dont want someone else's one.


just wait to see if you get the job.

then maybe wait to get your placement.

then maybe wait for your predecessor to contact you.

Then wait some more until you actually come to japan.

hue yeah this is all very specific to my job, my workplaces, the kind of work that i am doing so unless you got my position (unlikely as i think we've requested american or british) then it wouldn't make much sense

you'll be fine.

Play Zelda

"so that about wraps it up. one last thing. go to the CHIRP forums (link). between them and your super, you should be able to sort out everything. good luck."

DOUZO